Project Management Board

Luis Oyonarte	Universidad de Almería, Spain
María Fernanda	Universidad de Almería, Spain
Francisco Muñoz Berenguel	Synapstic S.L., Almería, Spain
Fouad Bennis	École Centrale de Nantes, France
Caroline Kerello	École Centrale de Nantes, France
Ana Pipio	Insituto Superior Técnico - Universidade de Lisboa, Portugal
Ana Moura Santos	Insituto Superior Técnico - Universidade de Lisboa, Portugal
Driss Bennis	Université Mohammed V de Rabat, Morocco
Zine El Abidine Abdelali	Université Mohammed V de Rabat, Morocco
M'hammed El Kahoui	Université Cadi Ayyad de Marrakech, Morocco
Mustapha Ouali	Université Cadi Ayyad de Marrakech, Morocco
Karima Selmaoui	Université Ibn Tofail de Kenitra, Morocco
Brahim Fahid	Université Ibn Tofail de Kenitra, Morocco
Said Melliani	Université Sultan Moulay Slimane de Beni Mellal, Morocco
Hanaa Hachimi	Université Sultan Moulay Slimane de Beni Mellal, Morocco
Khalid Najib	École Nationale Supérieure des Mines de Rabat, Morocco
Maria Lebbar	École Nationale Supérieure des Mines de Rabat, Morocco
Ibtissam Medarhri	École Nationale Supérieure des Mines de Rabat, Morocco
Hassan Yamnahakki	Académie Internationale Mohammed VI de l'Aviation Civile, Casablanca, Morocco

First meeting: 9th of March 2021

Agenda

• Composition of the different project committees.
• Aspects to be included in the Project Management Plan and deadline for completion.
• Approval of the criteria to be applied and the process to be followed in the selection of Moroccan teachers to follow the training courses.
• Approval of the general conditions to be required in bidding processes.

Second meeting of PMB: 7th and 8th of October, 2021

Agenda

• Modifications in the original budget for staff costs
• Last updates on MathICs website project
• Approval, if applicable, of the Project Management Plan.
• Status of the tendering at each institution.
• Solutions to the problem of equipment acquisition by AIAC.
• Agreement on giving the 4th module of the training in the online modality and on dates of delivery.

Third meeting of PMB: 29th March, 2022

Agenda

• Approval, if applicable, of the minutes of the previous meeting
• Project’s coordinator report
• Report on the financial management situation
• Decision on the amounts to be transferred to all institutions in terms of staff costs with the available budget of the first EACEA pre-financing payment
• Agreement, if applicable, on the transfers to be made to the Moroccan institutions with the second EACEA pre-financing payment
• Trainee selection process for second period
• Decision on the situation of the AIAC
• Report from each of the responsible of the Moroccan partner institutions, on the status of the acquisition of the technical material, with indication of an approximate date of completion of this process
• Study of the schedule established for the delivery of face-to-face training courses for the second period, according to the status of the acquisition of technical material by each of the Moroccan institutions
• Agreement, if applicable, on the dates of delivery of the Applications module of the training program in the second period
• Report of the responsible for the Quality Committee and corroboration of the documents approved at the last quality control meeting
• Dissemination work package manager's report
• Questions, comments and requests

Fourth meeting of PMB: 14th June, 2022

Agenda

• Project’s coordinator report

Fifth meeting of PMB: 3rd November, 2022

Agenda

• Making a final decision on the venue of the next PMB meeting, to be held during the week of December 12-16, 2022

Sixth meeting of PMB: 15th December, 2022

Agenda

• Approval, if applicable, of the minutes of the sessions of 29 March 2022, 14 June 2022 (extraordinary) and 3 November 2022 (extraordinary)
• Progress report on the activities of work packages: Preparation, 1, 2 and 3
• Progress report on the activities of work packages: 4, 5, Dissemination and Exploitation and Quality
• Progress report on the activities of work package Management
• Report on the Progress Report
• Update on the status of the member institutions with respect to their legal representatives
• Agreement on the dates and locations of the next meetings of the PMB until the end of the project
• Other matters
• Questions and requests

Seventh meeting of PMB: 14th March, 2023

Agenda

• Study of and decision on a possible request to the EACEA for an extension of the project duration

Eighth meeting of PMB: 17th May, 2023

Agenda

• Approval, if applicable, of the minutes of the sessions of 15 December 2022 and 14 March 2023 (extraordinary)
• Coordinator report
• Update on the purchase and installation of equipment and on the compliance of each Moroccan institution with European regulations in this regard
• Report and discussion on the status of the application phase of the training
• Quality Committee report
• Dissemination Committee report
• Study and collection of documents corresponding to the April 2023 financial report
• Report by the coordinator and decision making on the request for extension of the project
• Discussion of the dates of the next Consortium meeting and dissemination events, taking into account the possible extension of the project
• Other matters
• Questions and requests

Ninth meeting of PMB: 13th July, 2023

Agenda

• Coordinator report
• Discussion on the dates of the next dissemination event and consortium meeting to be held in Marrakech
• Request for missing supporting documentation in the different institutions
• Other matters
• Questions and requests

Tenth meeting of PMB: 16th October, 2023

Agenda

• Adoption of agreement, if applicable, on the request to EACEA for the extension of the project
• Establishment of a schedule, if applicable, for the remaining MathICs Caravan dissemination activities, to be attached to the extension request
• Request for missing supporting documentation in the different institutions
• Other matters
• Questions and requests

Eleventh meeting of PMB: 9th November, 2023

Agenda

• Approval, if applicable, of the minutes of the sessions of 17 May 2023 and 13 July 2023 and 16 October 2023
• Coordinator report
• Current banking and budgetary situation in each of the project’s partner institutions
• Update on the purchase and installation of equipment and on the compliance of each Moroccan institution with European regulations in this regard
• Report and discussion on the status of the application phase of the training
• Quality Committee report
• Dissemination Committee report
• Discussion of the dates of the next Consortium meeting, taking into account the possible extension of the project
• Other matters
• Questions and requests

Twelfth meeting of PMB: 7th February, 2024

Agenda

• Adoption of agreement, if applicable, on the specific dates for holding the pending dissemination events, according to the calendar sent to the EACEA for the project extension request
• Status of the caravan events foreseen in the schedule sent to EACEA for the project extension request
• Doubts about the justification documents pending to be delivered to UAL
• Other matters
• Questions and requests

Thirteenth meeting of PMB: 22nd May, 2024

Agenda

• Coordinator’s report
• Discussion on the dates for holding the pending dissemination events, according to the calendar sent to the EACEA for the project extension request
• Doubts about the justification documents pending to be delivered to UAL
• Questions and requests

Fourteenth meeting of PMB: 4th November, 2024

Agenda

• Financial statement of each institution
• Outstanding financial and administrative obligations of each member of the consortium
• Preparation of the Final Report for the European Union: distribution of tasks
• Questions and requests